track record for yielding a highROI for companies
that have implemented it. Discuss the potential
ROI and the ROI that current clients have expe-
rienced with potential document management
vendors. You can bring this important informa-
tion back to the higher-ups at your company to
help get buy-in from senior management. Sit
down with vendors and make a list of areas where
your organisation may be losing money that can
be reduced or eliminated (i.e. printer ink, manila
folders, toner, filing cabinets, etc.).
How can I get the most out of my system
across the enterprise?
systems aren’t just made for accounts payable,
but are often able to be scaled to other depart-
ments. If it’s important to you that your system
be used by additional departments, like accounts
receivable and human resources, make sure you
discuss that with vendors.
How user-friendly is the system?
tant to know whether or not you and your staff
will have to dedicate hours, days or months to
training on the new system. Can training be
done with online resources? Classroom sess
ions? In-person, one-on-one training? Make
sure that you plan accordingly and talk with
vendors about how the process has gone with
other similar clients.
While these questions are just a starting point
in your search for a document management
solution, it’s important to know ahead of time
what the unique needs and processes of your
business are and how you can get the most from
your new system. Being an informed buyer will
help assure that you get buy-in from staff and
senior management, stay within budget, meet
your company’s goals and avoid that dreaded
Alyssa Kadansky is the marketing
communications specialist at Metafile